Bookkeeping Basics for Chiropractors

Business Bookkeeping Basics for Chiropractors

If you’re like most chiropractors, you wonder if you do your business bookkeeping the right way.

You can perform a spinal adjustment with utmost finesse. But when it comes to business bookkeeping, you may feel a little less confident. Sure, you can manage money fairly well and balancing a spreadsheet isn’t too difficult. 

But you suspect there’s something you’re doing that you could do better.

Business bookkeeping basics.

Whether you’re looking to improve accuracy, efficiency, or are simply troubleshooting a specific problem, these bookkeeping basics can point you in the right direction.

Business Bookkeeping 101: reconcile financial information.

The primary purpose of bookkeeping is to reconcile financial information so you can make informed business decisions. If your books aren’t reconciled properly, the business decisions you make are based on inaccurate information. This results in problems like internal theft, unpaid bills, uncollected receivables, tax delinquencies, and unpleasant run-ins with the IRS.

When reconciling your account, be sure to include:

  • Point of Sale transactions
  • Company bank accounts
  • Medical insurance billing
  • Accounts payable
  • Accounts receivable
  • Cash flow
  • Credit Cards 

With this information, you can compose a complete profit and loss summary. This can then be incorporated into your monthly financial report.

Want to learn more about updating your business financial records? Click here. 

Evaluate how you make financial decisions.

After you reconcile your financial information correctly, you’re ready to make informed decisions based on those results.

Ask yourself:

  1. What are my biggest expenditures? For most chiropractic practices, it’s employee payroll. This is followed by facility and equipment costs. But, if you notice you’re spending a lot more than normal on business expenses, you might want to check out why that is. Finding another vendor might also be wise.
  2. How does my cash flow align with my financials? As your practice grows and money starts coming in, be aware of how much is actual profit and how much should be designated for expenditures. Just because you see an increase in your bank account does not mean the money is spendable.
  3. Where is my income coming from? Knowing where your money is coming from can help you check the success of your practice. Are accounts receivable being paid quickly? Or are you actually seeing a growing number of office visits? Is there an increase in new patients or are returning patients visiting more frequently? Finding the answers to these questions will allow you to divide your time to make even more progress.
  4. Are there any financial gaps? As you review your reconciled financial information, you’ll be able to determine any numbers that don’t line up and pinpoint oddities. By keeping your books current, you’ll catch most mistakes and quickly put a new protocol in place before stumbling into a situation that could take months to resolve.

Avoid common mistakes.

Just like good nutrition, exercise, and an aligned spine keep a body healthy, practicing good bookkeeping techniques will help your chiropractic practice thrive.

Avoid common bookkeeping mistakes chiropractors make by:

  • Separating your personal and business finances.
  • Using accounting software, instead of a simple spreadsheet.
  • Managing your practice by your financials, not by your bank account.

Remembering these tips when doing your books will keep your monthly reports accurate, prevent financial data from being poorly represented, and give your practice more opportunity for growth.

Increase your profit.

As the saying goes, time is money. What are you and your employees spending the most time doing and are those tasks profitable for your practice?

Most chiropractors find that when they are solely in charge of bookkeeping, they cannot focus on their practice as much as they would like. Rather than building relationships with patients, they are sitting in front of a desk. As a result, office managers will usually be asked to take over all or part of bookkeeping responsibility.

Yet, office managers are not typically trained to handle the wide range of small business financial details like a professional bookkeeper or certified public accountant.

Office managers who oversee bookkeeping cannot attend to administration as they were originally hired to do. Instead of helping the practice run smoothly, they are combing through numbers and doing so much more slowly than a professional. This can get expensive if he is paid hourly. If office tasks are left incomplete, the entire practice suffers: employees become frustrated, turnover rates increase, and patients leave.

Consider outsourcing.

As you re-evaluate your practice’s bookkeeping process, you may find that the time you spend crunching numbers is better spent elsewhere. If this is the case, we highly recommend considering outsourcing your financials.

Here are a few benefits of doing so:

  • With the time you currently spend on bookkeeping, you can work on bettering your chiropractic office. 
  • You will only pay for what you need and therefore save money by cutting production costs.
  • Because your books will be done by experts in the field, you can be confident in the accuracy of the results and can run your practice accordingly.
  • Your team can focus on what they do best, rather than financials, which will improve your patients’ experience.
  • Instead of having one person responsible for your practice’s bookkeeping, you will have access to an entire team, which means more consistency in bookkeeping best practices and more application of financial strategy. 

By the way, here are some signs it’s time to outsource your practice’s bookkeeping. 

  • You’ll have access to some of the best bookkeeping programs, which will backup and save your data for years, making it easy to retrieve financial records later down the road. 

Contact us today.

At Two Roads, our business bookkeeping services are designed for chiropractic practices like yours. We want your practice to run smoothly! Then, you can enjoy what you do without having to worry about whether the financial side of your business is aligning with your goals. You can focus on growing your practice and caring for patients when you allow us to take care of those details. 

Want more information on how to take the next step? Please contact us online or call us at 865-212-0063.

Enjoyed this article? Here are three more you might find useful: 

Bookkeeping for Dental Practice Managers Explained

Why Does QuickBooks Not Match My Bank Account?

3 Things You Absolutely Need To Consider When Hiring A Bookkeeper

This article was originally published on July 18, 2016, and has since been updated. 

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